Venue Planning
Exhibitor-kit details, drayage patterns, and install notes for the Miami venues we work in weekly.
Venue playbooks
Venue plan
Miami Beach Convention Center planning starts with 1.4 million total square feet; nearly 500,000 square feet of exhibit space across multiple connectable halls, then folds in 60,000 sq ft grand ballroom and 20,000 sq ft junior ballroom; 84 breakout rooms from the current exhibitor kit.
Venue plan
Loews Miami Beach Hotel planning starts with guest movement that feels busier and more public-facing, then folds in a booth that has to stay clean inside a high-churn property from the current exhibitor kit.
Venue plan
Fontainebleau Miami Beach planning starts with resort pacing and valet-aware planning, then folds in booths that fit a destination property from the current exhibitor kit.
Venue plan
Coastal Convention Center at Fontainebleau Miami Beach planning starts with floor plans that have to work at volume, then folds in large room scale from the current exhibitor kit.
Venue plan
Faena Forum - Faena Miami Beach planning starts with design-forward event architecture instead of hotel-resort layering, then folds in art-world and cultural-program energy from the current exhibitor kit.
Venue plan
Faena Hotel Miami Beach planning starts with a destination setting that rewards confident design, then folds in booths that can hold their own beside a dramatic room from the current exhibitor kit.
Venue plan
Andaz Miami Beach planning starts with guest flow that favors comfort and clarity, then folds in booths that read cleanly inside a refined hotel setting from the current exhibitor kit.
Venue plan
Eden Roc Miami Beach & Nobu Hotel Miami Beach planning starts with planning sized to hospitality polish and room choreography, then folds in oceanfront resort setting with branded-hospitality pressure from the current exhibitor kit.
Venue plan
Acqualina Resort & Residences on the Beach planning starts with pre-show site walk for booths 20x20 and larger, then folds in install, show-floor, and dismantle coverage from the current exhibitor kit.
Venue plan
Trump International Beach Resort Miami planning starts with controlled guest flow, then folds in private-leaning resort rhythm from the current exhibitor kit.
Venue plan
InterContinental Miami planning starts with formal hospitality with downtown convenience, then folds in booths that fit a polished city hotel from the current exhibitor kit.
Venue plan
Miami Convention Center planning starts with urban convention movement, then folds in downtown hall access from the current exhibitor kit.
Venue plan
James L. Knight Center planning starts with direct line to the general contractor on your show, then folds in pre-show site walk for booths 20x20 and larger from the current exhibitor kit.
Venue plan
JW Marriott Marquis Miami planning starts with urban hotel energy, then folds in conference and meeting flow from the current exhibitor kit.
Venue plan
JW Marriott Miami planning starts with business hotel tone, then folds in controlled hospitality from the current exhibitor kit.
Venue plan
W Miami planning starts with booths that stay deliberate rather than sprawling, then folds in modern hotel atmosphere from the current exhibitor kit.
Venue plan
Hyatt Regency Miami planning starts with drayage rates, rigging policies, and electrical minimums documented, then folds in direct line to the general contractor on your show from the current exhibitor kit.
Venue plan
Hilton Miami Downtown planning starts with business-travel pacing rather than resort leisure, then folds in hotel blocks with quick movement between rooms and sessions from the current exhibitor kit.
Venue plan
Miami Marriott Biscayne Bay planning starts with central guest movement, then folds in waterfront without overstatement from the current exhibitor kit.
Venue plan
DoubleTree by Hilton Grand Hotel Biscayne Bay Miami planning starts with waterfront with restraint, then folds in bay-view lodging from the current exhibitor kit.
Venue plan
Mana Wynwood planning starts with warehouse-scale event rooms, then folds in creative district energy from the current exhibitor kit.
Venue plan
The Biltmore Hotel Miami - Coral Gables planning starts with guest expectations formed by legacy architecture and formality, then folds in a booth that has to fit a stately property, not overpower it from the current exhibitor kit.
Venue plan
Miami Airport Convention Center (MACC) planning starts with expo-floor visibility, then folds in movement before hospitality from the current exhibitor kit.
Venue plan
DoubleTree by Hilton Miami Airport & Convention Center planning starts with booth planning has to stay lean and transit-aware, then folds in airport-side hotel and convention mix with a faster access pattern from the current exhibitor kit.
Venue plan
Sheraton Miami Airport Hotel & Executive Meeting Center planning starts with install, show-floor, and dismantle coverage, then folds in current sheraton miami airport hotel & executive meeting center exhibitor kit on file from the current exhibitor kit.
Venue plan
Trump National Doral, Miami planning starts with current trump national doral, miami exhibitor kit on file, then folds in drayage rates, rigging policies, and electrical minimums documented from the current exhibitor kit.
Venue plan
JW Marriott Miami Turnberry Resort & Spa planning starts with drayage rates, rigging policies, and electrical minimums documented, then folds in direct line to the general contractor on your show from the current exhibitor kit.
Venue plan
Broward County Convention Center planning starts with booth planning has to respect larger freight and hall pacing, then folds in fort lauderdale overflow venue with serious exhibit scale from the current exhibitor kit.
Venue plan
Seminole Hard Rock Hotel & Casino Hollywood planning starts with pre-show site walk for booths 20x20 and larger, then folds in install, show-floor, and dismantle coverage from the current exhibitor kit.
Venue plan
The Diplomat Beach Resort planning starts with guest flow and event traffic sharing one oversized property, then folds in a booth plan built for scale, throughput, and visibility from the current exhibitor kit.
Venue plan
Margaritaville Hollywood Beach Resort planning starts with guest-facing visibility, then folds in a lively coastal setting from the current exhibitor kit.
The venue you're exhibiting at drives half your budget. Drayage rates, rigging points, union jurisdictions, exhibitor-appointed-contractor paperwork, electrical minimums — all of it comes from the venue's exhibitor kit, and all of it varies.
Each venue page covers the property-specific details exhibitors usually need first: dock timing, general-contractor handoffs, ceiling and rigging constraints, and the practical surprises that can hide in the exhibitor kit.
If you know your show is at MBCC, Fontainebleau, the Diplomat, or one of the JW Marriott properties, start on that venue section. It will save a round of questions when you hit the contact form.
Venue rules set the first boundaries: dock windows, EAC paperwork, electrical minimums, rigging permissions, floor protection, internet orders, and the general-contractor handoff.
Those building-specific constraints should be known before design, freight, or labor numbers are finalized.
Every Miami show takes place in a specific building with its own rules. The venues below come up most often on our production calendar.
A venue walk — either in person or via the published floor plan — is the step that reveals constraints no spec sheet shows. Column spacing, real ceiling height at the grid point, and dock access shape what's actually buildable.
Loews Miami Beach Hotel: located directly on the Atlantic just one block south of Lincoln Road , the resort’s Art Deco-inspired tower crowns a 790-room destination that is instantly recognizable.
There is no single labor model for Miami trade shows. The right approach depends on the specific venue and the show organizer's contracts.
Practically, that means pulling the current exhibitor manual for every show and confirming a handful of items in writing: which tasks the venue's house crews cover, which tasks the show's general contractor covers, and what an exhibitor or their appointed contractor can handle without escalation.
Miami and Broward, house services, and outside-vendor access as venue-manual-driven. Convention centers, airport facilities, resort campuses, and nightlife-oriented event venues do not share one defensible blanket labor rule.
Planner questions
It runs venue by venue. Miami and Broward, house services, and outside-vendor access as venue-manual-driven. Convention centers, airport facilities, resort campuses, and nightlife-oriented event venues do not share one defensible blanket labor rule. Other Miami venues have their own published rules, and the plan matches the specific building.
For Venues, custom fabrication still needs 16 to 20 weeks when structure, approvals, or specialty finishes are involved. Rental, graphics-only, and labor-only scopes can move faster when the venue rules and inventory are already clear.
Venues quoting starts with the show name, venue, booth number, dates, and target budget. Add any exhibitor-kit deadline or floor-plan constraint so the first estimate reflects the real show.
For Venues, one named lead owns the install sequence, open-items list, floor communication, and strike notes so the issue history does not reset at each handoff.
Venues can be planned for reuse when the footprint, graphics rotation, and crate plan are known early. We separate reusable structure from one-off scenic so next-show costs are visible.
The show-site lead triages venues issues first, handles small fixes in place, and escalates larger items through the venue service desk or production team before they become show-floor problems.
Ready to brief your project?
Send us the booth number, the hall, and the install date. We'll pull the current exhibitor kit and come back with a quote that reflects the actual drayage and labor rules.